Key Points
- Belgium will enforce stricter documentation rules for EU applicants from September 1, 2025.
- EU citizens must present proof of nationality and the purpose of their residence during the first municipal visit.
- Incomplete applications will not be accepted or processed.
- The right of residence and Annex 19 certificate depend on full documentation submission.
Overview
Belgium will overhaul its European Union (EU) residence application rules starting September 1, 2025, introducing more stringent requirements for EU citizens intending to stay for more than three months. Under the revised Annex 19 procedure, applicants must submit complete documentation during their first visit to the local municipality.
Required materials include proof of EU nationality and supporting documentation that demonstrates the applicant’s purpose of residence. Acceptable evidence includes employment or self-employment contracts, proof of job-seeking, university enrollment, financial resources, or family ties to an EU or Belgian national.
Municipalities will no longer process applications lacking complete information, and registration certificates (Annex 19) will not be issued until all required documents are verified. Once the file is complete and all conditions are met, the right of residence may be granted, and an EU residence card may be issued.
The new approach aligns with Belgium’s broader efforts to reinforce the integrity and efficiency of residence procedures for EU nationals.
Looking Ahead
Employers, students, and individuals relocating to Belgium from other EU countries should prepare for stricter enforcement of regulations. Ensuring all required documentation is ready before scheduling a municipal appointment will help avoid delays or refusals. Immigration stakeholders should monitor implementation and updates from Belgium’s Immigration Office to support internal compliance and onboarding procedures accordingly.
