Key Points
- Application Start Date: Companies can apply for the 2025 Projection of Expatriates on the ESD portal starting December 1, 2024.
- No Carryover: 2024 projection balances will not carry forward to 2025.
- Eligible Permits: The projections apply to the Employment Pass (EP) and Professional Visit Pass (PVP).
- Application Steps:
- Log in to the ESD portal and access the “Applications” section.
- Click “Projection” under the “Setting” tab.
- Select the “Projection Year” and request “New Projection.”
- Provide details, including justification, and specify the number of local and foreign staff.
- Compliance Reminder: Ensure your e-SSM information is updated before submission.
Overview
The Malaysian government has announced that companies registered on the Expatriate Services Division (ESD) portal can apply for their 2025 expatriate projections starting December 1, 2024. This process allows companies to plan and secure approvals for their foreign workforce under the Employment Pass (EP) and Professional Visit Pass (PVP) schemes for the upcoming year.
A critical update for companies is that 2024 projection balances will not continue until 2025. Organizations must submit new projections and provide updated justifications to ensure compliance and secure permits for their expatriate workforce.
Application Process
To streamline submissions, companies should follow these steps on the ESD portal:
- Log in to the ESD account.
- Go to the “Applications” section and click “Projection” under the “Setting” tab.
- Select the “Projection Year” (2025) and choose “New Projection.”
- Fill out the required fields, including detailed justifications and workforce information, specifying the number of local and foreign staff.
Before submission, applicants must ensure their e-SSM information (electronic registration with the Companies Commission of Malaysia) is updated. Once the projection request is submitted, it is instantly successful, allowing companies to proceed efficiently without delays.
This annual projection process is essential for companies to secure approval for expatriates and ensure operational continuity in Malaysia’s labor market.
Looking Ahead
Introducing 2025 expatriate projections highlights Malaysia’s structured approach to managing its foreign workforce. Employers should note the start date of December 1, 2024, and submit their projections early to avoid last-minute delays or disruptions.
Key compliance measures will be critical for approval success, such as updating e-SSM information and providing accurate justifications. HR and administrative teams must prepare the required details well to ensure smooth and efficient submissions.
By adhering to these guidelines, companies can effectively plan for their expatriate staffing needs in 2025 and maintain compliance with Malaysia’s regulatory framework. This system supports workforce planning and ensures transparency and efficiency in managing foreign employment.
